[Organizers] How to manage your participants

Managing your participants is a prime condition to run a smooth tournament. They can be X factors and generate delays or change of plans… The more you’ve checked them, the better! We have plenty of option to make this task easy.

Fill or invite

There are two ways for you to build your participants’ list:

  • Fill your participants slots manually with the “Participants / List” option panel in your dashboard.
  • Open your registrations and share your Registration Page. You can accept or reject registrations.

Both can of course be combined: you can for example start to open registrations and fill in the last slots yourself.

Mind the mail!

Most of tournament organizers, team leaders and participants overlook the mail process. We’ve all been through the “lol@lol.com” moniker…
What looks like a little time-saver may cost you way more later: you’ll have trouble contacting your participants.

Even more important: our participant dashboard and mobile app are the best companion tools for your participants. When logged in, they can follow the tournaments they play in. Staying up to date with their next match, reporting their results… All these benefits are available using the right mail.

Custom fields

Custom fields will also help you to gather useful information with your participants.

In-game nickname, Twitter, Battle.net handles… You can set these custom fields public or private. Your participants will then be able to easily connect to each other!

[Organizers] Toornament supports the LoL Tournament Codes

maintenance V2 Release: detailed game statistics are currently unavailable, but will come back as soon as possible.

We’re happy to report that Toornament now fully supports League Of Legends Tournament Codes!
These codes will help you tremendously by putting your participants in the right lobbies and automatically retrieve scores from their games and results for their matches. Here’s how it works:

  • 1. Create a LoL Competition in Toornament
  • 2. Enable the “Tournament Code” functionality in “Settings” -> “League of Legends” and fill in the necessary information. Beware though, once you’ve validated, there is no going back, so please make sure to double check your settings!

  • 3. Participants can then find the Tournament Code on the match page in their Participant Dashboard:

  • 4. Launch the LoL client and select “Play”. Then click on the Tournament button (with a little trophy on it) in the top-right corner, and paste your code in the field.

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Important: the participants must have their Summoner Name. The summoner name is used to match the result between Riot servers and our servers.

You’re set! The post-match results will automatically show in Toornament, and the advanced statistics like picks and K/D/A. Running a great LoL tournament is now easier than ever!

Notes:

  • Organizers can find any and all Tournament Codes on the Matches page in the Organizer Dashboard, in case they want to spectate for example:

  • If all the participants leave the game during the Pick & Ban phase or during the early game, they can rejoin it with the same code. The game will be reset but the code, results and stats will still work.

[Organizers] How to place your participants when some don’t show up?

You know the golden rule for a tournament organizer: s**t happens and sometimes, some of your participants can’t show up for some reason.

This may lead to some tricky situations where there are too many seeds for the available slots. How do you deal with this issue?

Let’s see with this case: My 16 slots tournament is full with registrations and ready to start. But at the last minute, 4 teams can’t make it: “Payload Warriors”, “Soul D.Va”, “Sacrilege” and “Apac Apex” won’t show up .

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How to deal with this in terms of placement and seeding? The goal here is to re-generate your tournament’s structure with all the other participants.

Here’s our easy method:

1. Re-seed

The first thing to do is to move the no-show teams to the lowest seedings.

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In your Participants’ tab, go to “Edit All” and attribute the lowest seeds to the no-show teams.

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Then, give their seeds to the other teams.

At the end of your switch, all the present teams will be seeded from #1 to #12, while the no-show teams will be seeded from #13 to #16.

2. Re-generate

Now, go in your structure tab and choose “Change”. You can now repick a structure.

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Change the tournament size from 16 to 12. Generate the structure.

3. Re-place

In your Placement Tab, a warning message will pop on top of the screen, reminding you that there are more participants (16) than available slots (12).

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Don’t mind and place your participants 🙂

You’re done! A green message will confirm your placement.

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The 16 registered teams are still there, but the tournament has only seeded the 12 first and you competition can start. We’ll streamline this process in a later update!

[Organizers] Setup the Double Round Robin format

Sometimes, you need an original match format to spice up things. Fancy double Round-Robin? This format provides more matches for your participants and finer sorting output for you. Here’s how to enable it:

1/ Structure

Pick a compatible structure, Round-Robin and Double Round-Robin are available in “Round Robin Groups” (duh!) and “Leagues” only.

2. Groups

In the Structure menu, click on “Configure” for the stage you want to change:

3. Pairing

In the “Advanced Tab, you can now change the Pairing Method in the top-left corner:

The Manual pairing is for those who want to create a fully customized stage, and is explained in the Pairing Table article.

You’re all set!
Note: changing your Pairing Method with regenerate your Group phase. Better do it before starting the matches!

[Organizers] How to read the match nomenclature?

In order to help you organizers identify any given match easily, we’ve adopted an easy to use and memorize string made of four numbers.

You can see it on every match on Toornament:

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The string of numbers simply describes each step of the tournament, from the larger to the smaller.

“Stage > Group > Round > Match”

  • Stage is the phase of the tournament. For example, a “groupstage to playoffs” structure means there are two stages: Groups (1), then Playoffs (2)
  • Group designates the group in which the match in being played.
  • Round is the series of matches inside a group. In a group of 4 where each participants play their 3 other opponents once, there are 3 rounds.
  • Each round holds a certain number of matches to be completed.

This means that a match labelled “1.3.2.5″ will be in Stage 1, Group 3, Round 2, Match 5. This will help you “locate” a match in a snap. Worth noting!

[Organizers] Make great FIFA 17 tournaments with Toornament.com

It’s both fun and simple to run a great FIFA 17 tournament!

Toornament.com is designed to suit all your needs, offering dozens of structures and powerful features such as widgets, paid registration management and a free mobile app.

Watch our short video tutorial and start your first FIFA 17 tournament right away!

And if you have any question or feedback, contact us through your dashboard and bookmark our Knowledge Base

[Organisateurs] Créez de supers tournois FIFA 17 avec Toornament.com

Vous aimez les tournois FIFA 17? Organisez votre propre Champions League, Coupe du Monde ou Ligue 1 sur FIFA 17 avec Toornament.com !

Regardez cette vidéo tuto et lancez votre premier tournoi FIFA en quelques minutes:

Notre plate-forme supporte des dizaines de formats de compétition et offre des outils puissants pour obtenir un résultat puissant: widgets pour partager votre tournoi, gestion des inscriptions payantes et app mobile gratuite pour vos participants.

Et si vous avez d’autres questions, contactez-nous via votre dashboard et bookmarkez notre base de connaissances!

[Participants] Here’s all you can do as a participant

Toornament is the most powerful Esport platform for tournament organizers and we wanted to offer the same feeling for participants.
We thus developed all the features you need to follow and report on the competitions you participate in. Check them out!

WEB

You can access your participant dashboard from the upper menu.

From there, you can check all the tournaments you registered for and the tournaments you play in. Know what, when and where your next match is.

Open an active tournament to know more about your next match.

You can then report your results, scores, comments and screen captures.

MOBILE

Our free mobile app offers the same possibilities, making it even easier and more flexible to follow your tournaments and report your matches!

Just Sign In with your account to retrieve all your registered and active tournaments.

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The app will show you your next match if you have one.

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You can then report the scores straight from the app. How easy is that!

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With all these tools and features accessible from everywhere, participating in a tournament becomes a breeze with us!

[Organizers] [Participants] You can now Pick & Ban classes in Hearthstone

We’re happy to bring you the Pick & ban Feature for your Hearthstone tournaments!

You will now be able to lock classes for your participants whatever the match format (Conquest, Last Deck Standing etc.). Here’s how it works:

Organizers:

  • Just enable the feature in the “Settings” -> “Hearthstone” tab and choose the amount of picks and bans. For example, a Best of 3 Conquest match requires 4 Picks and 1 Ban.
  • Your registration process will then require the participants to add the classes they’ll use.

Participants:

  • Confirm the classes you’ll use during the competition when registering
  • In your dashboard, ban your opponent’s class(es) before each match

2017-01-23 Update: The Pick & Ban feature is also available on mobile!

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Check out all the details on this post.